Internal Events Planning:

<Sherry Xu>

[Welcome Back Social - 24th January 2014]{.underline}

[To Do List (feel free to add to this):]{.underline}

Order west coast pizza (Wednesday?)

Sherry is getting Woz Access For Event [ ]

Tristan and Hina is Doing the Costco Run for event [ ]

______ is Order Costco Pizzas for event [ ]

______ is picking up Costco Pizzas for event [ ]

[Ideas]{.underline} : Hot Chocolate, Cookies, Pizza, Potato Salad, Soda, Chips, Yogurt, Sushi

[I’m going to plan ahead for Pizza, Potato Salad, Soda. Maybe Chips.]{.underline}

Why I choose this:

Hot Chocolate requires a water boiler, and in massive quantities. Water needs time to boil and we don’t exactly have industrial strength water boilers that can hold large quantities of water and be able to boil water quickly. While a good idea for winter, it isn’t the best idea for a large scale event. Soda is easier to obtain. Also from last welcome week potato salad was a big hit, it went by very quickly, plus it’s pretty sanitary and easy to obtain.

Costco pizza is easy to get in large quantities, it’s cost effective, has no cooking time or preparation time, and is easy to serve to a large crowd of students. Remember that this is a large event that caters to a lot of students. Last welcome week we had about 150-180 turnout, so we should expect the same if a little bit less this semester.

[Food and Quantities (plan for 200 people -> i.e. 280 slices) :]{.underline}

[Pizza]{.underline} : See Hina’s email

(20 pizzas * 8 slices/pizza = 160). I think this is enough, maybe we should order more? Let me know what you think. This will feed everyone if we have similar turnout numbers.

Since we're expecting max 100 people (because the fb event says 37 people are attending)

I would say order half of that, like:

[Potato Salad]{.underline} : 5-6 tubs. Last time we got 3 and it ran out super early, so we should opt for 7-8 tubs of potato salad in order to prevent this.

[Soda:]{.underline} 2 Coke, 2 Sprite, 1 Dr Pepper, 2 Waters, 1 Diet Coke/Coke Zero, 1 Combo Pepsi Pack (With the Rootbeer and Crush etc). (We can actually overbuy soda and use it to stock up the CSUA. This is barebones minimum for the event though, please don’t be afraid to grossly overbuy)

[Chips:]{.underline} 10-15 Bags of chips. Up to buyers discretion. (take into account size, quantity, etc)

[Plates/Napkins/Utensils:]{.underline} Buy enough for event and extras for office.

[Event Details]{.underline}

Start time :5pm. Should start setting up in the Woz 30-40 MINUTES before. Pizza should arrive between this time and the start of the event.

Setup [ 5pm ](~30-40 minutes)

Hina will probably give some introduction at the beginning of the event (~15 mins)

People will get food (all throughout)

Bring some board games? Just let people socialize? (all throughout)

Make sure people get out at the end of the event (end time 11pm)

Cleanup [11pm](~15-25 minutes)