1/19 Meeting Minutes

  • GM #1

    • 1/22 6-9 or 1/27 8-11

      • 1/27 from 8-11

      • Get the room ~7:30 if the event ends when it says it will

      • Start voting ~7:45

      • Start the GM around 9:00

      • Food??

        • 9 Seems a little bit late for dinner

        • maybe do some snacks?

        • Pizza seems like a good idea

        • West coast pizza!

        • Aim for ~80 people, order on Sunday

      • Should we do something for recruitment?

        • yes; put up some slides during board games

        • sign people up for the mailing list instead of accounts

          • makes sure that people know what the difference is between the two

          • Get 2-4 computers and two tables: one for mailing list and one for accounts

    • Election for < 1 hour and board game night

    • Sid: FB event, In class announcements, Posters, Piazza

      • FB Event:

        • get up before end of day tomorrow (Wednesday)

      • In Class Announcements:

        • 61A, B, C, CS10

        • Piazza Posts too

  • Workshops

    • Unix (2/1)

    • Vim (2/3)

      • Ana will do this one

    • C refresher (1/25)

      • Austino needs to talk to Wagner about this

    • Facebook events and class announcements

    • Send out a sign-up sheet for helpers

  • Election details

    • Claire is going to appoint a moderator

      • Jeff says that he can make it; Claire will double check

    • Will have one person to count the votes

      • can we get another person to help moderate?

      • Maybe Nathan??

    • Time limits:

      • 3 minutes for candidate presentation

      • 10 minutes for Q/A

      • 10 minutes for Discussion

    • Checking for membership:

      • Membership must be before GM3

      • Give all of the qualified voters a ticket

      • How to check?

        • can check using SID

        • Austino can write a quick program to check

        • Should check that they are current students

        • Check at the door -> have a check in sign

      • Claire might not be able to be there

  • Officer Applications

    • Recall: Changing the officer requirements

    • Add a calendar to the website so people can find out our events

    • PB will need to enforce officer participation

    • Ana will send out the officer application tonight

      • deadline is next Friday

    • If people do not comply with the officer requirements:

      • give them a warning

      • remind them that they will not be allowed officership next semester

      • Remove officers mid-semester?

  • WHAT IS THIS?!

    • Should make sure that companies know that we need 3-4 weeks to set up an event

    • UPE intersocial: two dates reserved; movie night and scavenger hunt

SHIT TO DO:

Sid:

  • GM 1 Publicising: FB event, Flyers, In class Announcements, Piazza Post

  • Unix, Vim, C Refresher Publicising: FB event, In class announcement, Piazza Posts

Michelle:

  • Order food for GM1 (order Sunday; aim for 80 people, but check facebook event to be sure)

  • Send out a spreadsheet for Workshop helpers

Austino:

  • Make a script to check the eligibility of voters

  • Add a note to the website to make sure that companies know that we need 3-4 weeks to put together an event

Ana:

  • Send out the officer application: Deadline is next Friday