3/10/15 Officer Meeting Minutes

Attendance: Megan, Claire, Ana, Ryan, Susanna, Robert, Leo, Jason, Forest, Jessie, Kara, Eranda

Late Peeps: Chris

GM #2

  • +/Deltas

    • Pluses:

      • speaker was awesome

      • good turn out

      • officers were helpful

      • food amount was good

    • Deltas:

      • facebook event sooner

      • finding date that don’t overlap?

        • not really possible

STEM Day

  • Do we have any volunteers?

    • Go to the sign-up sheet.

      • Megs will send out the spreadsheet again

      • also will post it in the facebook chat

    • might it rain…?

      • we can get plastic baggies, but probably will just leave

  • MSUA

    • will have a Pi day activity

    • want to know if the CSUA would like to help out

    • Also want a monetary donation

    • going to decline - > feel that it conflicts with STEM day

      • will send out an email blast

Startup Fair

  • quick note: we are closing the sign ups for companies today

    • will start making maps

  • T-shirts should get here Friday/Monday

  • If you want to help out with the mapping/company description, let Claire know

    • Claire will send out the volunteer sheet again

Department Meeting

  • HKN student survey responses

    • only got like 400 responses out of the 2k that they sent the survey to

  • result: Students are fuckin’ stresed man

    • grades, midterms, jobs

  • department wants to start a de-stress activity during/before Finals week

    • each student group is to host some sort of event

    • PROFESSOR DUNK TANK

    • yoga, tabling (cookie/energy drinks), Memorial Glade games (bouncie house, etc), chair massages, day in the Woz, talent show, campus tour

  • the department wants the student groups to “chip in”

  • All of the other student groups seem to be helping out

    • SWE, IEEE, AWE

  • what kind of activity do we want to do:

    • easiest one for sure is to table

    • will create a poll for the de-stress ideas (must be done by Wednesday night!)

    • we will need people to help out

    • will likely be during RRR week

  • also will be a de-stress workshop

    • free FOOODS

    • sign up -> the department sent out an email

  • Faculty Retreat

    • will be some time in April

    • talk about the survey results

Hackathon

  • April 11-12

  • First thing to do is decide the date/time

    • Microsoft Puzzle challenge is on the same day (4-11)

    • might need to adjust the amount of food, etc

    • Need a facebook event and flyer

  • WHAT TIME TO START:

    • we want to start sometime in the afternoon to improve turnout

    • starting at noon would cause us to end at 6 AM if it were an 18 hour hack

      • will do a 24 hour hack

    • TIME: 12 PM Sat - 12 PM Sun

    • 22 hours to hack, then 2 hours to judge/present

  • Need to find judges

    • Jessie can ask Alumni if they want to be judges

  • PRIZES?!

    • if sponsorship, we usually have monitors

    • possible prizes: Monitors, keyboards, hard drive, headphones, chromecasts

    • ($200 - $100 - $50/75)

    • Decided that we want the range will be:

      • 4 x $175

      • 4 x $100-$150

      • 4 x $50-75

    • possible prizes: keyboards headphones, mice (nice ones), external SSD, chromecast

  • do we need a website?

    • yes please!

  • What we will provide:

    • Lunch on Saturday (~1 PM)

    • Dinner on Saturday

    • Midnight Snack

    • 3 AM snack

    • Brunch on Sunday

  • Start set up around 11 AM on Saturday

  • End hacking around 10 AM on Sunday

  • Get the event out this Friday!!

MS CFG

  • April 6th 6:30- 8:30

  • Got the woz and an overflow room

  • 2 hour coding challenge; they are bringing the prize

    • tablet, gift cards

  • They will handle a lot of the publicity themselves

    • we need a facebook event by this Friday

    • will need to print out the poster that they gave us and post around Soda/Cory

Alumni BBQ

  • need to create the facebook event

  • need to contact the alumni and get the word out

UPE BBQ

  • 4/4; we paid for the room reservation, so we just need to come up with a plan to figure out what is going on

  • make sure to post to the group/email to all the officers

  • need a facebook event page

    • will help us get an estimate of how many people are coming

    • Megan will see if we can invite all members or just the officers

  • Do we want to have any sort of structured events?

    • can talk to UPE about that

    • perhaps bring up some more board game

  • Need to find out who is grillin’

{Megan exits}

Server Stuffs

  • Department was doing server maintenance, and we didn’t know about it, so we didn’t turn off our servers in time

    • need to reconfigure some stuff to fix everything

  • Want to have more people who are familiar with the hardware

    • ROOT DAY

    • Colin can help us out with this since he knows a lot about the servers.

  • ROOT DAY:

    • 3-4 hour long meeting

    • general information and some stuff that will be helpful

    • send out a when2meet so that everyone who wants to attend can attend

      • need to decide if we just want to allow Root staff or all officers

    • Robert will send out an email by Friday with a when2meet

Office Misc

  • Need a restock

    • Ana will talk to Jack about a car

    • Redbulls

  • keyboards!

    • tech Chang needs to clean some keyboards yo!

    • Promises that he will have it done by Friday

  • Microwave?

    • ours finally kicked the bucket

    • we can use Claire’s old one until around June

    • do we want to get a new one?

      • why not wait until there is a sale

    • Ana will figure out how to get rid of the old Microwave

New Officers!

  • Susanna!

  • Why do you want to be an officer and what can you contribute to the club?

    • CUSA creates a welcoming community for people who are interested in CS and we host a lot of events that Susanna likes to attend. She wants to contribute instead of just attending

    • She is really interested in teaching CS -> wants to be able to help out people who are taking lower division courses

    • came to GM 2; Setting up for the Startup fair

    • Pirates;