8/23/15 Meeting Minutes

Attendance: Roberto, Austino, Eranda, Megan, Susana, Jason, Claire, Ana

New Student Orientation:

  • time for the student groups to talk about what we do/our mission

  • Eranda is going for sure

    • Jason/Claire might go, depending on their other meeting time

  • Explain that we’re for everyone, without a GPA cap, what we do, events, etc.

  • Talk about the Welcome BBQ, Unix/Vim Workshops

Ice Cream Social (8/28 4-5 PM)

  • What we did last year was really good

  • with the department, we got a lot of sign ups last year

  • want to order table cloth so that we can put it on the table

  • fix the mailing list

  • Austino and Claire are on the list for sure

    • Eranda might be able to do it

VIM Workshop (9/4 7:15 (7:30) - 9 in HP)

  • Ana can do this one if no one else wants to

  • Austino is going to oversee Ana while she does this

  • Git?

    • HAB usually does this one; we don’t wanna do the same thing as they are

  • Room reservation should be complete

  • FB event by next week

  • Do we want to swap with the Unix workshop?

    • Do we wanna combine? -> no, not really

  • 15 minutes to troubleshoot/install for windows

  • 60 minutes of instruction

  • 30 minutes for Q/A and signups

  • Look into the plug ins for sublime, eclipse, etc

Unix Workshop (8/31 6:30 (7) - 9:15ish in HP)

  • Austino will do this one

  • The powerpoint that Colin and Alex made is superb

    • show claire the power point this next weekend

  • Teach this like people have never done this before

  • First 30 minutes will be installation/Introduction

  • Next 1.5 hour is basic unix commands

  • Last 30 minutes is Q/A and sign ups

Welcome BBQ (9/2 7-10 in Woz)

  • Aim for food for about 200 people

  • 250 doggies

  • 50 veggie doggies

  • drinks for 250 peeps (cans)

  • 10 big bags of chips

    • FB event has 420 sign ups, but not all of these people are probably gonna come…

  • Do we want to allow seconds?

    • stamp people’s hands?

    • stickers?

    • Buy a CSUA stamp?

  • There is a Twitter Tech Talk right before, so we will need to ask them if we can use the grill outside

    • Talk to Atlie

    • Just hot dogs

  • Posters!

  • Welcome BBQ Slideshow to talk about what we do

  • Board Games

    • Ana will be in charge of games?

    • Susanna will make a list and check with Ana

  • Sign ups

  • Meet new people!

  • Susanna will make the slide and present

  • Eranda and Susana on sign ups

  • Poster for Welcome BBQ

Class Announcements

  • Courses: 61B, 61C, CS70, CS10

  • Unix Workshop

    • 61 A

  • Vim Workshop

    • 61 A

  • Welcome BBQ

  • General information: what we do, when/where the BBQ is

  • Piazza posts!

Cisco Tech Talk (9/3)

  • XRG event

  • Seems like they want to cater their own food

    • Claire is going to check tomorrow to make sure

  • Claire is going to check what we need to do for this

  • Facebook event

Bright Edge Tech Talk (9/11)

  • Want to have a tech talk, but they are confirming on the event

    • We need to know by Tuesday, 8/24 if they confirm

  • Jason will send them a contract

  • Search Engine optimization. what their CFO to just talk about stuff

    • Could ask if they want to talk during GM2

  • Sponsorship: $800

    • covers food, room reservation, posters, etc

  • Times are not confirmed -> Going to check with Atalie about what time the XRG event is at the same time

Deep Forest Media (9/11)

Microsoft Tech Talk (9/17)

  • XRG -> Can do some recruiting

  • Megan will check with Anthony (cc Carolyn) to see if they want food, etc

    • send out on Thursday, 8/27

    • Find out if they need poster, facebook, food

Intuit Tech Talk (9/18)

  • Check with Atalie about this one as well

    • XRG event that overlaps

Meraki Tech Talk (9/22)

  • Know exactly what they wanna do

  • Make sure to send the contact to them earlier

  • Want a sponsorship for the hackathon

    • will check how much that we want to ask them for

  • check if they wanna give us judges for the hackaton

  • two weeks before the event: remind the events person for food, posters, fb event

Intuit Hackathon (9/25 - 9/26)

  • Jason is calling them on Tuesday

  • Want to get everything sorted out by this Friday (8/28)

  • Also wanna work with Fyro (not sure what they are going to do for us)

  • They have two themes for the hack, and you can only do these

    • 18 hours CFG?

    • Call Hack into-it

  • Make sure to get the contract out to them by this Friday (8/28)

  • Receiving the Swaaaaags

Intuit Tech Talk (9/18)

  • Slow to respond to us; not making it super easy to plan

Pinterest Tech Talk (10/1)

  • Have a specific name for this

  • Will send out the contact to everyone

Summer events

  • Good job PB! We did really good things over the summer

  • Plus/Delta for Ice cream social

    • Pluses:

      • Turnout was good

      • people had fun

      • board games were a hit

    • Delta

      • don’t get tub ice cream -> too hard to scoop

      • no sign ups/ didn’t set up the sign up thing very well

  • Plus/Delta for Hack+

    • Pluses

      • lots of people showed up

    • Deltas

      • not enough people to help out (officers)

      • There were people in the office who didn’t help out

      • not a lot of sign ups

Sponsorships

  • we’re having a lot of trouble getting to the amount of companies that we want

    • we don’t seem to have enough people

  • we don’t have the ability to reach out to as many companies as HKN

  • would we want to have an Indrel group?

    • would also be a great way for the new members to get involved in the CSUA

    • we could give this a try

    • only would want officers in the group

    • add this to the list of officer opportunities

Office Misc

  • Clean up the office?

  • Food in the office:

    • we need to make sure that an officer approves the food

    • we need to make sure that it is being thrown away

  • Money?

    • Summer went goodly?

  • Costco Run

New Officers!

ACTION LISTS

Ana:

  • order a table cloth for the ice cream social

  • Prep the Vim workshop

  • Get some volunteers for the Vim workshop

  • Tell people to show up more often

  • when sending out the new officer apps, advertise the indrel/root committees

  • make CSUA business cards

  • get some smaller bags for the recycle bins

Austino:

  • Fix the check box for the mailing list

  • look at the Unix power point so that Claire can review it

  • Make sure you have a Windows computer so that you can teach the little ones how to instal stuff

  • Volunteeeers!

  • Apply to be an officer button on the website

Eranda:

  • make FB events for the Vim/Unix workshops by Monday, 8/24

    • Make a note that the first 30 minutes is optional for Windows installation

    • Talk to Austino about the event description

  • Make FB event for the Welcome BBQ

  • Make posters for the Welcome BBQ

    • Print 25 copies and post Soda/Cory (Hackerspace)

  • signup sheet for the Welcome BBQ and the Vim/Unix workshops

  • send out emails to professors so that we can do the in class announcements

  • Piazza posts by next week!

  • Cisco Tech Talk FB event by Tuesday 8/25

Megan:

  • Send out the stamp design by Tuesday (8/25)

  • Email Atalie about the Brightedge tech talk and the XRG thing on the same day

  • Email Microsoft (Anthony, cc Carolyn) about tech talk

    • food, poster, fb event

Susanna:

  • make the side for the Welcome BBQ

  • make a list of games that we want to bring to the BBQ

  • write some white board announcements on 2nd floor soda and 310 soda

Jason:

  • Check with Brightedge about the tech talk

  • Sort out the intuit hack and tech talk by Friday (8/28)

    • we need to figure out food, posters, fb, etc

  • Order CSUA business cards

Claire:

  • talk to the department about the faculty lunch