9/10/15 Meeting Minutes

Attendance: Simon, Austino, Niel, Megan, Jason, Jeremy, Leo, Sanath, Susanna,Youdong, Claire, Ana

Deep Forest Media (9/11 5-7 PM)

  • Claire is handling food

  • Ana and Claire are going to go Costco to get drinks

  • Megan reminded people that they should bring their resume

Brightedge Infosession (9/11 7-8 PM)

  • Megan has gotten Thai food

    • should arrive around 6:50

  • Megan will get contact the guy to get some tables to put in front of HP

  • Contract has been signed

Hackerrank World Cup (9/12 11 AM - 4 PM)

  • Start time?

    • 11 AM start time

    • Set up at 10 AM

    • Want to start with the Techtalk

  • Ana ordered Gypsy’s

    • Megan/Megan’s Mom will pick up food around Noon

    • Food after the tech talk

  • End time:

    • 4 PM

  • Is CNBC coming?

    • Jason is going to check

  • We want to get snacks

    • plan for 150 snacks

    • Ana and Claire will go pick up snacks from Costco

  • If you haven’t signed up to volunteer, you should:

    • https://docs.google.com/spreadsheets/d/1OZ7ee-tdMEKLsK2bgu36bXV0eQoF0iR-6X9LnQgxcWs/edit#gid=0

Intuit Techtalk (9/18 7:30 - 8:30)

  • Contract has been sent, waiting on their response

  • Facebook event by tomorrow (?)

  • Megan will order food Tuesday/Wednesday

  • Jason is going to check to see if we can get the flyer design by tomorrow

Intuit Hackathon (9/25 - 9/26)

  • We still don’t don’t have a time frame

    • We want to try to do Friday-Saturday

  • 18 hour hack

  • They’re having issues with the contract:

    • Phi Sigma Rho needs to look over the contract

    • We still think $4k for the CSUA

  • We’ve received the prizes; they’re in the back

  • Jason is going to try and get the contract signed tonight

  • Waiting for the company to set the event times

    • want to have the facebook event posted for two weeks

    • try to get the facebook event out ASAP

      • Use 8 PM - 8PM if we don’t hear back

  • Should have flyers for the hackathon

    • Need to add our logo to it

  • Tentative Timeline:

    • 8:00 PM Friday: Start

    • (Dinner)

    • 12:00 AM Saturday

    • (Midnight Snack)

    • 8:00 AM: Breakfast

    • 2 PM: End

Meraki Techtalk (9/22)

  • Providing their own food

  • We want to use the money that they’re giving us as a sponsorship for the Hackathon

    • Get them a timeline for the hackathon

    • Trying to see if we can move the timeline up a bit ( Start at 5)

    • Start: 10/30 @ 8PM

    • End: 10/31 @ 3PM

    • details: the judges can come around 11:30 to enjoy lunch and chat with the students about their ideas/projects

      • Students will present around 1 PM

      • Judging will occur after the presentations

      • judges are welcome to come earlier and there will be officers who can assist with setup if needed

  • Want to send them one invoice for the two events

CSUA Hackathon (10/30 -10/31)

  • Need to start thinking about other sponsorships

  • will probably cost about $6k

  • Should start thinking about prizes

    • want to make sure that people want to participate

Riot Gaming (10/14)

  • Facebook event 2 weeks before

  • check with Riot to see what they will need from us

PDT Partners Infosession:

  • Pluses/Deltas

    • Pluses:

      • good event

      • fairly good turn out (15-20 people)

    • Deltas:

      • perhaps not have the event on south side if we really want people to show up

Meeting Time:

  • Is there any time that we can change the meeting to?

    • Changing to Thursday 6-7 PM!!!

Office Misc:

  • :)

ACTION ITEMS:

Ana:

  • Costco run tomorrow for Hackerrank snacks

  • Send out an email for the change in meeting time

Claire:

  • Costco run tomorrow for Hackerrank

Megan:

  • Check with Chris to get a table for DeepForest/Brightedge

  • Check to see if you need to get a key to HP

  • start planning for the Intuit Hackathon

    • Dinner, Breakfast, Snacks, etc.

Jason:

  • Check with Laura about CNBC

  • Email Intuit to ask for a flyer design

  • Get the Intuit Hackathon contract signed by PSR

  • Check to see if Riot Games need us to do anything for them

Eranda:

  • update the Hackerrank FB event with the event time (11-4)

  • Make a facebook event for the Intuit Infosession by tomorrow night

  • Make the Intuit Hackathon FB event by Monday

  • Add our logo to the Intuit Hackathon posters (and PSR)

Susanna:

  • Start to think about GM

  • Start thinking about the CSUA Hackathon