9/24/15 Meeting Minutes

Attendance: Leo, Yika, Michelle, Sanath, Kevin, Susanna, Jason, Megan, Ana, Claire

Late Peeps: Neil

Intuit Tech Talk:

  • Pluses/Deltas

    • Pluses:

      • good speaker!

      • good turn out

    • Deltas:

      • Food timing -> people were getting up during the presentation

        • should pick at the beginning or the end

        • Need to make this clear with the company

        • maybe station people near the food?

      • not good timing -> moved things too quicky

Meraki Tech Talk:

  • Pluses/Deltas:

    • Pluses:

      • speaker was great

      • food was good

      • good turn out (compared to RSVP)

    • Deltas:

      • late planning/not ideal times to host events

Intuit Hackathon (9/25-9/26):

  • Contract:

    • want a cost breakdown

    • Asked for $5k before we knew if they were/were not paying for food

    • Breakdown:

      • Food: $2.1k

      • Drinks: $500

      • Pick up: $75

      • Room Reservation: $275

      • Publicity: $50

      • TOTAL: $3k

      • Plus the organizing time/staffing the event

    • Total cost to the CSUA = $900

    • Phi Sigma Rho wants half of the sponsorship money

      • 3k (Food/drinks) + 2k (Sponsorships) from before

    • Ask them for $2.5 k (just about what it would have cost without food)

      • $1350 sponsorship total

  • Food/Drinks:

    • Got from Costco

    • Ana and Claire are going to pick up food

  • Publicity:

    • Eranda posted ~16 in Soda + 2 in Cory

    • PSR hasn’t picked up theirs yet

    • Facebook event -> push tomorrow

    • Send email out to members

  • Timeline:

    • 8 PM Friday -> Start

    • 4 PM Saturday -> End Hack

    • 4:15 -> Judging starts

    • 5:15 -> Presentation End

  • Megan will get the timeline confirmed

  • 310, 405 are overflow rooms

    • may need to prop them open, etc.

GM1 (10/2 8pm - 9pm):

  • need to email the EECS Grad Student Group asking if we can set up a little early

  • Plan for food for ~120 people

    • Chinese?

    • Indian?

    • Gypsy’s?

  • Posters?

    • Eranda will post ~20 by next monday

Intersocial with UPE

  • Possibilities:

    • League Viewing Party

      • check with eSports

    • Ultimate Frisbee

    • Water balloon fight

    • BBQ

    • Hack +

    • Movie Night

    • paintball

      • transportation

      • make sure that people are going

    • bowling

  • We will decide on what we want to do

    • Movie night, frisbee, and capture the flag seem good

CSUA Hackathon (10/30 - 10/31)

  • Sponsorships?

    • We have Meraki, but lets try to find 1-2 more

  • Going to start planning for prizes next week

GM2 (11/4)

  • Speaker: possible past CSUA president

    • Jonathan Blow

    • Susanna will email?

Facebook Ice cream Social (9/29 12:30 - 2)

  • Recruiter from facebook who is starting a new project

    • wants to provide tutoring to students in middle/high school

  • Aga is bringing all of the icec ream

  • Megan will post in Jobs and CS Jobs

  • Need to figure out what CSM/other groups are doing

  • Find some volunteers in the office day of

Office Misc:

  • Cleaning -> toooonite

  • Sake’s Graphics Card

    • something’s amiss

    • Tech VP Austino will fix it

  • Incentives:

    • Officers/Members who helped at events get priority on computers

ACTION ITEMS:

Megan:

  • Confirm with Phi Sigma Rho about the event times

  • Post about Facebook Role Model thing in Jobs/CS Jobs

Jason:

  • Contact PSR about the contract details ($2500)

  • See if we can find any more sponsors for the hackathon

Eranda:

  • Push the Intuit Hackathon FB Event

  • Send out a mail to mailing list about Intuit Hackathon

  • Post posters by next Monday for GM1

Susanna:

  • Email the EECS Grad Student Group

  • Figure out what kind of food that we want

  • Check with UPE about what we want to do

  • Email Jonathan Blow about being the speaker for GM2

Ana:

  • Make a new sheet of rules