9/3/15 Meeting Minutes

Attendance: Claire, Ana, Megan, Susana, Jeremy, Kevin, Sanath, Neil, Eranda, Jason, Kara, Watson, Caleb, Simon

Unix Workshop

  • Tech Austino wasn’t in today, so we’ll talk about this later.

  • Pluses/Deltas

    • Pluses:

    • Deltas:

Welcome BBQ

  • Pluses/Deltas

    • Pluses:

      • All hot dogs worked out really well

      • good publicity -> turn out was really good

      • there were a lot of good sign ups (70 - 80)

        • going to work on the mailing list

      • good amount of food

      • got a lot of brand new help (thanks Kevin!)

    • Deltas:

      • Do not let people self serve the condiments

      • move the condiment line over a little

      • Mailing list

      • Didn’t have a presentation before we had food

      • technical difficulties (computers weren’t connecting to the projector properly)

      • There weren’t a lot of officers were helping out

        • mostly just PB and new officers; not a lot of other people

        • Seems like we will need to ban gaming during events

      • Can’t connect to the CSUA website on Airbears2

      • Should have had name tags

Cisco Infosession

  • Pluses

    • A lot of people showed up

    • went smoothly

    • Cisco was glad that we set up early

  • Deltas

    • Not enough food

      • Need to limit people to one slice at the beginning

      • keep one/two officers by the table

    • Set up the tables a little bit better

      • move the tables aside so that we can fit more chairs near the front

Vim Workshop

  • Buffer of 15 minutes (Berkeley Time + 5 minutes) to help with GVIM setup

  • Get some helpers in order to help with installations

  • Snacks?

    • Ana/Kara can go to Safeway and pick up cookies

    • Set up a table outside and pass out the cookies

Student/Faculty Lunch (9/9 11:30 - 12:30)

  • Going to be one every month

  • pick the professor, create a google form to select the students who get to attend, department will send it out, and then we will pick ~12 of them

  • CSUA can send 2 officers

  • Schewchuck!!!

    • Claire and Youdong will go as the CSUA officers

PDT Partner Infosession (9/10)

  • Atalie sent us the invite (with CAP)

  • The event is going to be held on southside

  • just want the CSUA to send out an email blast and have some officers down there to help

  • Same night as the Amazon infosession (5-7)

    • Ana, Claire, Jeremy, (Neil) will go

Deep Forest Media (9/11 5-7)

  • More info?

    • Megs will contact and ask for some more info (company blurb, etc)

    • Ask if there is anything else that needs to be done

    • find out if the rep is back from china

    • Find out if there are any banners/materials that need to be shipped to the office

Brightedge Techtalk (9/11)

  • Contract issues

    • Brightedge wants to be tax exempt

    • Jason will email Depak to figure stuff out

  • Food?

    • Megan is going to order food by Tuesday/Wednesday

Intuit Tech Talk (9/18)

  • Contract?

    • Jason will send out by this weekend

Intuit Hackathon (9/25 - 9/26)

  • Still need to plan food

  • two problems, 18 hours

  • Food, judges, prizes, etc??

  • Facebook event

    • Eranda will put it up this weekend

    • Put the prizes on the fb on the (get from jason)

Hackerrank World Cup (9/12 10am - 6pm)

  • Facebook event already posted

  • flyer?

    • they sent us one it seems

  • Food

  • Contact

  • Room

    • Woz

    • Overflow room -> Meg will book 405

  • Jason will figure how to get the clearance for the CNBC stuff

Meraki Tech Talk (9/22 7(?) in HP)

  • food/contract still need to be done

  • Jason will talk to maraki a bit more

Hack 61A

  • We don’t have the woz, but we have the overflow rooms

    • Susanna will reserve the Woz again

Calapalooza

  • “Watson” (Michael) was really good at recruiting people

  • pluses:

    • we had two chairs

    • Jeremy/Michael were pretty helpful

    • lots of people were coming to sign up for the club

    • Megan and kara were there the whole time

    • Printed out the flyers

  • deltas:

    • Not a clue what we were doing

    • need to decide if we want people to sign up for a mailing list or the account

      • still having technical difficulties

      • direct them to the office if they want to make an account

    • Didn’t tell everyone about our future events

    • need to work on our presentation

    • Get our table cloth/smaller flyers for events

Recruitment

  • had people signed up for the mailing list

  • have new peeps sign up for the mailing list

    • send them to the office if they wanna sign up for an account

  • Welcome email

    • want to send them a welcome email when they sign up with some information about the club, etc

  • Send out weekly email blast

Office Misc

  • Cleaning

    • Recycling/trash needs to be taken out more often

    • Make sure that people don’t leave their stuff on the small table

    • cleaning next week

  • Rules

    • people have been breaking rules

    • make sure we are enforcing the rules when we see issues

      • punishment -> take away the computer access

  • Officer OHs

    • PLZ SIGN UP: https://docs.google.com/spreadsheets/d/1G9OxDpV8L8EHI2lKHs0MYXENL2K0j1GIi0WGpy1i_Ew/edit#gid=0

  • Restock

    • talking to Ana about it later

New Officers

ACTION ITEMS:

** Update the when2meet so that we can set up a new meeting time

** Make sure that PB is CC’d on everything, etc

** Make sure to send officers things in email, not via facebook

-> fix the pinned thingies on the CSUA page

Claire:

  • Try to figure out how to use our mailing lists

  • Find out how to make officers help out at events

Ana:

  • Post the officer application to the facebook group

  • Order:

    • HDMI cables (3x 6’ ones)

    • Sound cables

    • Switch

    • Mac Dongle for the woz/HP

    • tablecloth

    • banner stand

Eranda:

  • Set up the Deep Forest Media FB event

    • use the flier blurb for the fb event

    • find the company logo for the fb event

  • Set up the FB event for the Intuit Hackathon and Tech talk

  • Fix the pinned post and stuff

Megan:

  • Check with the Deep Forest Media people to see if they:

    • want to ship anything to us

    • have a blurb that they want to put on the fb event

    • Check to see if the rep is back from China yet

  • Order food for the Brightedge Techtalk by Tuesday/Wednesday

  • Book 405 for an overflow room for the Hackerrank event

  • Food for the maraki Event

Susana:

  • Reserve the Woz again for the hack 61A

    • Talk to Michael

Jason:

  • Email Depak about the tax exempt status of the events

  • send out the Brightedge contact

  • Send out the Intuit Techtalk contract

  • Contact Intuit about the hackathon prizes

  • Sent out the Intuit contract

  • Send out the Hackerrank contract

  • Finish the clearance for the Hackerrank CNBC stuff

  • Send out the Maraki contract

Austino:

  • Help Claire figure out how to use our mailing lists

  • Make automated confirmation email when people sign up for an account