9/7/15 Meeting Minutes

Attendance: Ana, Claire, Sanath, Neil, Leo, Susana, Austino, Eranda, Megan, Jeremy

Unix Workshop

  • Pluses and Deltas

    • Pluses:

      • Midsize -> good amount of people

      • presentation was pretty good

      • people asked a lot of questions

    • Deltas

      • could have paced the workshop better

        • Just move on if only a few people don’t get it

      • Don’t have snacks next time

      • exercises were put up late

Vim Workshop

  • Pluses and Deltas

    • Pluses:

      • Turn out was pretty good

      • Kara, Claire, Megan helped out a lot

      • presentation was good

      • exercises were good

    • Deltas

      • Not enough help?

      • release the exercises beforehand so officers can learn them

PDT Techtalk (9/10 7-8 PM):

  • send out an email to all of the members

  • Close the office when we go?

    • Megan could kick out anyone who’s in the office at the time

  • Need to create incentives to go to events

    • “stars” or something to become eligible to go to another event

DeepForest Media (9/11 5-7 PM ):

  • Eranda will put the event on facebook

  • They want Sliver and Soda

    • Megan and Claire will figure that one out

  • Any way to try and publicize more?

    • probably not, just a small company.

    • A lot of freshman might show up anyway

    • Eranda will just spam on the fb group

    • could ask Atalie to try and get her to send out a reminder for the students

Brightedge Techtalk(9/11 7-8):

  • Contract: being sent out tomorrow morning

  • flyers are being designed and sent to us by tomorrow

  • room is good

  • Food

    • about 100 people on the FB event

    • Need to get a table to put in front of HP

    • Need to get a key to HP

    • THAI FOOD

  • Going to start at 7 and just tell them about “BerkeleyTime”

Hackerrank World Cup (9/12):

  • Contract: Being sent out tomorrow morning

  • Eranda has the flyers

  • Hackerrank is bringing their own swag

  • How is the TechTalk going to work?

    • It is going to be the world cup, but we have the same responsibilities we would if we had a tech talk

    • This is a six hour event: how does that change the event

    • do we need to do snacks?

  • The main event is to be the world cup?

  • Jason will ask about what kind of timeline they’re looking for

  • Tentative Timeline:

    • 10 AM: WorldCup

    • 12 PM: Tech talk and Lunch

    • 1 PM: Hack some more

    • (Snack in between?)

    • 4 PM: Event ends

  • We need to decide how much we should spend on snacks

    • if we were to do pizza, it would be ~$7 per person

    • aim for 150 people

    • lets not do pizza -> GYPSYS

    • We need to change this to a CFG -> Providing food over a longer period of time

    • Ana and Claire will pick up snacks from Costco

  • Logistics:

    • catering

    • publicity

Intuit Tech Talk (9/18 7:30 - 8:30(?))

  • Contract being sent out tomorrow morning

  • Provide flyers and swag

  • we do catering and social media publicity

  • Eranda will make a fb event

  • Jason will figure out what they’re talking about to help make the fb event

Meraki Infosession (9/22 7:30 (?) - 8:30)

  • Need to check with the Student group about the XRG event

    • Megan will email on Friday

  • Contract: Being sent out tomorrow

  • Eranda should have the flyers

  • Facebook event next week

  • Food ordered by Sunday (9/20)

Intuit Hackathon (9/25 - 9/27 8 PM - 11:30 PM)

  • Contract is in progress; waiting on Phi Sigma Rho to figure things out

  • How much do we wanna ask for?

    • We need to do 3 meals (2 large + 1 small) -> $2000

    • Drinks and Snacks -> $700

    • Room Reservation -> $200

    • Posters and Expenses -> $100

  • Ask for about $4k for the event

    • if PSR thinks this is unfair, we could print the posters and give it to them

  • Phi Sigma Rho is providing publicity

    • will check if they’re sending anyone to help out with the event

  • Timeline:

    • 9 PM Friday: Hacking Start

    • 3 PM Saturday: Hacking End

    • 3-4 PM Saturday: Presentations

    • 4-4:30 PM Saturday: Judging and prizes

    • 5 PM Saturday: Event end

  • We need to check with Atalie to see if we could get the Woz reservation any earlier?

Office Misc:

  • Shouldn’t let people eat at the computers without plates, napkins, etc

  • Do we have a solution for people who damage the equipment?

    • not let them game?

  • Space on Sake; Ctrl on Mead are both sticky

  • perhaps we need a list of people to take special care with

ACTION ITEMS:

Ana:

  • Figure out the Costco run with Claire

    • Bright Edge

    • Hackerrank

    • Deepforest

    • Restock

  • File those damn reimbursements woman!

Claire:

  • Front money for the DeepForest infosession by Wednesday/Thursday

  • Figure out the Costco run with Ana

Eranda:

  • email out a reminder for the PDT tech talk

  • Print out the Hackerrank flyers

  • Print out the Brightedge flyers

  • push the facebook events into other groups

  • Make the Intuit Techtalk FB event by Thursday

  • Make the facebook event for the Intuit Hackathon by Friday

    • Piazza post as well

  • Create the FB event for the Meraki Infoession next Monday (9/14)

Austino:

  • Fix the mailing lists

Megan:

  • Check with Atalie about fyers from PDT?

  • Order food for the DeepForest infosession

  • Ask Atalie to send out a reminder for the DeepForest infosession

    • Also ask her to advertise Brightedge

  • Ask the department for two tables outside of HP before Friday afternoon (Chris)

  • Order Thai food for Bright edge

  • Order Gypsys for Hackerrank

  • talk with the student group about the XRG event that overlaps with the Intuit techtalk

  • Talk to Intuit about the tech talk

    • ask for $4k

    • check with PhiSigmaRho about what they are going to do

  • Check with Atalie to see if we could get the Woz reservation any earlier for the Intuit Hackathon

  • Get Woz access for the Hackerrank event

  • Email the student group about the Meraki Infosession overlap by Friday

  • Timeline for the CSUA Hackathon for Meraki

    • how long, what kinda of prizes, time of food, judges, etc.

Jason:

  • Add dates and times to all of the contracts

  • Send out the Brightedge Techtalk Contract

  • Send out the Hackerrank Contract

  • ask Hackerrank for a timeline for the event

    • Change this to more of a CFG event (make sure to explain why)

    • ask if we are going to provide snacks

  • Send Megan the contact with Phi Sigma Rho for the Intuit hackathon

  • Talk to Intuit about what exactly they’re talking about

    • try to get this by Thursday

    • Get flyers by Thursday

  • Make sure PSR sends back the contract by Thursday

  • Send out the Meraki Infosession contract

  • Check to see if Meraki is going to sponsor our CSUA Hackathon

  • Check to see if Microsoft would like to sponsor the CSUA Hackathon

Susanna: